For Researchers · From Day One

Your samples.
Your translational record.

Your IP record begins at your bench, with your first vial. Vial Tracker Free gives you a timestamped, PI-signed sample record from experiment one, building the lineage documentation that follows your work all the way to the clinic. Free. In Excel. No barriers.

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FiveUse cases covered
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FreeForever
"I spent three years building that sample library. When I left, no one could find anything. My PI called me for months with questions I couldn't answer from memory."
— One situation Vial Tracker Free prevents
Two outcomes

The difference a tracker makes.

Without Vial Tracker Free
Your samples have no paper trail
Any transition exposes the same gap — departure, leave, project switch, or institutional move. Without a record, nothing is provable and nothing is protected.
  • Sample locations exist only in your memory
  • No timestamped record of who made what, or when
  • Ownership disputes have no documentary basis
  • Your contribution is difficult to prove or attribute
With Vial Tracker Free
Every transition, fully documented
Whatever the transition, you have a complete, signed, searchable record ready. Your samples are traceable, your contributions are credited, and your work is protected.
  • Full inventory with locations, provenance, and history
  • Timestamped record of creation, ownership, and movement
  • Signed by your PI or institution — formally documented
  • Your contributions are attributed and protected
Use cases

Every transition a post-doc faces.

Whether you're departing, going on leave, switching projects, or crossing institutions — there's a workflow built for it.

Post-doc departure
The original use case. A timestamped, PI-signed handover record that protects both you and your samples when you move on.
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Parental & medical leave
Document your holdings before you leave. Come back to a signed, timestamped record — not a gap in your sample history.
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IP & research credit protection
You made those samples. A timestamped record you own is the difference between a claim and proof when credit is disputed.
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Internal project transfer
Switching projects within the lab loses just as much knowledge as a full departure — without any of the formality to protect you.
Read more →
Cross-institutional move mid-grant
Moving institutions mid-project? Document what travels with you, what stays, and what was agreed — before the dispute arises.
Read more →
Using the tracker

Start anytime. It's never too late.

1
Download the file
No installation, no account. Open Vial Tracker Free in Excel the moment you need it.
2
Log your samples
Enter what you have — storage location, source, date, project. Five minutes to start, a complete record begins.
3
Generate your handover
Use the built-in handover sheet to produce a complete, exportable record for your PI to review and countersign.
4
Your work is protected
A signed, timestamped record that speaks for itself — wherever your career takes you next.

Translational-ready.
Free. From day one.

No subscription. No software to install. No IT approval. Just open Excel and start building the translational record your work deserves — from experiment one.

Download Vial Tracker Free — it's free
Works in Excel
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Works alongside any LIMS
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