For Post-docs & Researchers

Switching projects within the lab?
Your samples shouldn't go dark.

Internal transfers lose as much institutional knowledge as full departures — without any of the formal process. Vial Tracker Free gives you a structured handover for the project you're leaving, even if you're staying.

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"I moved to a new project within the same lab. Six months later, the colleague who took over my old work had no idea what half my samples were."
— The situation Vial Tracker Free prevents
The problem

Internal project transfers lose exactly as much knowledge as departures

You've been moved to a new project. You're still in the lab — same bench, same coffee machine, same PI. But the samples you built on your previous project are now effectively orphaned.

The colleague taking over has to work out what things are from labels and notebooks. You're available for questions, but you're busy. Within six months, neither of you can confidently explain the provenance of half the stocks.

An internal transfer has no formal handover obligation — so it almost never gets one. Vial Tracker Free takes twenty minutes and closes the knowledge gap completely.

What gets forgotten without a handover
No formal obligation means no handover — even when the knowledge loss is severe
Your successor wastes weeks interpreting labels and notebook shorthand
Your PI's time is spent answering questions that should be documented
The project loses momentum at the point of transfer
What you get

Built for the real-world lab

Transfer inventory
A complete record of every sample on the project you're leaving — with passage, location, and experimental context — handed to your successor.
Signed closure
A formal sign-off between you and your successor (and PI). Everyone knows the transfer is complete and what was documented.
Continuity for both of you
Your successor hits the ground running. You stop being interrupted about samples you've already handed over.
Twenty minutes
Not a week-long process. A structured afternoon to document what you know and hand it over cleanly.
How it works

Up and running in an afternoon

1
Download the file
No installation, no account. Open it in Excel when your project transfer is announced.
2
Document the project samples
Enter every sample from the project with location, passage, and context. Your successor can't ask you to clarify the label if the label is already in the record.
3
Sign off with successor and PI
Formal closure. The project knowledge is transferred. You move on.
Other challenges Vial Tracker Free solves for Post-docs

Every situation where your record matters

Vial Tracker Free is built for the moments that define your professional reputation — not just one of them.

Leaving the lab
A timestamped, PI-signed handover record that protects your reputation when you move on.
Read more →
Parental & medical leave
Document your samples before you go. Come back to a clean record, not missing vials.
Read more →
IP & research credit
A timestamped record you own — the difference between a claim and proof.
Read more →
Cross-institutional move
Moving institutions mid-grant? Document what travels, what stays, and what was agreed.
Read more →

Staying in the lab shouldn't mean
losing the knowledge

Download Vial Tracker Free today. Twenty minutes to document. Years of continuity saved.

Download Vial Tracker Free — it's free
Works in Excel
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